Special Project Manager

Special Project Manager

This is a full-time home-based position with a competitive annual salary ranging from $55,000 to $65,000.

Faces & Voices of Recovery offers generous leave and health benefits.

We believe that diversity in experiences, perspectives, knowledge, and ideas fuels creativity, broadens knowledge, and helps drive success. That’s why we’re proud to be an equal opportunity employer and strive to treat all employees with honesty, dignity, and sensitivity. We welcome all qualified applicants regardless of recovery status, criminal justice history, race, color, national origin, ethnicity, religion, sex, pregnancy, sexual orientation, gender, gender expression or identity, age, disability, veteran status, marital status or any other legally protected class.


Cover letter describing your interest in THIS job and why you’re a good fit is required. 

Send resume and cover letter to careers@facesandvoicesofrecovery.org

 Job purpose 

 The Special Project Manager must have experience working with a diverse group of stakeholders and overseeing multiple projects and partnerships. The Special Project Manager will provide comprehensive support to the CEO and Executive Team in accomplishing the strategic goals and objectives of the overall organization. The Special Project Manager is responsible for planning, organizing and managing executive-level project related activities, including donor and fund development, meetings, events and short-term grant projects. The Special Project Manager works under the direction of the Chief Executive Officer and the Chief Operations Officer of Faces & Voices of Recovery to ensure the scope of all executive-level projects are organized, led, and executed within the budget and scheduled timeline. 

 Duties and responsibilities 

  • Coordinate daily calendar of CEO using Outlook, Calendly, Doodle Polls, Zoom, and other scheduling management software.
  • Respond promptly to CEO and COO queries.
  • Assist CEO with managing Board of Directors activities.
  • Provide support for Fund Development Committee activities.
  • Act as the point of contact between CEO and Stakeholders.
  • Create and manage detailed project schedules and work plans using SharePoint, Salesforce, Excel, and other project management software
  • Create regular reports and update internal databases
  • Facilitate internal communication (e.g. distribute information and schedule presentations)
  • Identify and anticipate project delays and create remediation plans
  • Schedule meetings, develop agendas, document project conversations and follow-up on next steps to ensure completion
  • Manage focus groups and expert panels for Special Projects including survey development, pre-testing of questions and getting feedback from stakeholders.
  • Develop project planning documents and archive project materials to ensure visibility of project history, current status, and future directions
  • Manage project team members; facilitate team meetings
  • Research, cultivate, and maintain relationships with key stakeholders to grow project participation
  • Offer consultation, technical assistance, and trainings to clients as needed


  • Minimum of bachelor’s degree in a related field
  • At least 2+ years of experience in grant administration
  • At least 2+ years of programmatic development, community service, and/or non-profit management
  • Excellent written and oral communication skills, including public speaking
  • Demonstrated ability to work collaboratively in a diverse environment
  • Excellent analytical and problem-solving skills combined with attention to detail for complex, detail-oriented work
  • Ability to work independently, as a team member, and across departmental boundaries in a fast-paced environment
  • Flexibility to be organized, productive and effective in a dynamic environment, involved with a variety of simultaneous projects and workflows
  • Ability to complete projects according to outlined scope, budget, and timeline
  • Excellent computer and data management skills, including software such as Microsoft Excel, Word, PowerPoint, Salesforce, and SharePoint
  • Skilled in proofreading and copyediting required
  • Competency in program data collection/

Working conditions 

Faces & Voices of Recovery employs remote workers who must maintain a home office conducive to optimal work performance and free of distractions. Some projects may require staff to travel. All necessary personal arrangements for travel such as childcare, house care, pet care, etc. should be done on personal time. Local errands, like shipping and mailing, that pertain to work projects should be done during work hours. All staff are required to work and be available during office hours – 9:00 am -5:00 pm ET unless otherwise approved by supervisor.

 Physical requirements 

Must be able to remain in a stationary position 90% of the time. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. The person in this position frequently communicates with customers who have inquiries. Must be able to exchange accurate information in these situations.

Some occasions may call for moving equipment weighing up to 50 pounds to and from venue locations for various event’s needs